In youth ministry, there’s always so much more to do than we ever have time for. Setting priorities is therefore essential, even more so when we do youth ministry as a volunteer and also have a paid job to worry about. But how do you set priorities in youth ministry, where everything seems to be of eternal importance?
A good way to prioritize is to ask these questions before you say yes to any task or to help you decide which task to do first:
- Does it correspond with the mission and vision of your youth ministry? If not, you probably shouldn’t do it. It certainly has no priority.
- Does it need to be done at all? There’s always more we can do, but when is it enough? Try and take a step back to decide if this is something that will really contribute to the success of an event or the youth ministry in general, or if it’s just icing on the cake. If he latter, it has no priority.
- Are you the one who needs to do it? This is a tough question, especially for people who have a hard time saying no because they dislike disappointing people. But the fact is that you’re not always the best person to do something. Can you think of anyone who is equally or better qualified and has more time? If so, delegate it or say no.
- Does it need to be done now? If there’s a pressing deadline and other things would have to wait, it needs to be very important in order to get priority. If it’s not pressing, it doesn’t have priority right now.
- What else can wait? If you’re certain something has to be done and that you’re the right person for it, but you don’t have the time, that means something else will have to wait. Compare the importance of the new task to that of what’s already on your to do list. Does it indeed get priority? If so, what can wait? Make this decision consciously, or you’ll end up working till very late to get everything done. If something gets added, something else needs to go.
The biggest favor you can do yourself in prioritizing is taking the time to do it consciously. All too often we just jump in, anxious to get started because we feel the pressure of our to do list. In the end this is contra-productive however, because we often start with either smaller tasks or tasks we like doing, leaving the big and les attractive tasks. Since they need to be done in the end anyway, we find ourselves doing them late at night when we’re even less enthusiastic about them.
Taking the time to make rational decisions about your priorities will save you stress and over-time. And let’s be honest, it’s very seldom that tasks are so urgent you can’t spend five minutes on thinking about how and when to do them best.
